Which Company will be the EMVO On-boarding Partner?

A corporation/group of companies has to decide which legal entity will act as their On-boarding Partner (OBP). All relevant data of the Marketing Authorization Holders (MAH) of the corporation/group of companies will be transferred via the OBP to the EMVO (EU Hub).

Description MAH

A Marketing Authorisation Holder is the organisation which owns the serialization data and which is accountable for uploading the data to the EU Hub (e.a. XYZ Sales Company in EU member country). Possibly an affiliate of the OBP; for smaller companies the MAH and OBP could be the same.

Description EMVO OBP

An OBP is a legal entity that is part of a Corporation or a Group and will send data to the EU Hub on behalf of Marketing Autorization Holders that are also part of that corporation. The group of MAHs represented by the OBP either consists of MAHs without parallel distribution activities or MAHs with parallel distribution activities (Parallel Distributors).
The OBP is the contracting party of EMVO and concludes the Participation Agreement. The OBP is legally authorized to sign on behalf of a MAH/a group of MAHs. The OBP has to be affiliated to a MAH/a group of MAHs.
Affiliate shall mean, in relation to a Party, any other person affiliated with such Party within the meaning of Article 11 of the Belgian Code of Companies (it being understood, for the avoidance of doubt, that the definition set out in said Article 11 is agreed to also apply to non-Belgian persons).
OBP Affiliate(s) agree(s) in writing to be bound, jointly and severally with the OBP, by and to observe all terms, limitations and conditions applying to the OBP as set forth in the PA.

Article 11 of the Belgian Code of Companies

1° “companies affiliated to a company” means:
a) the companies which it controls;
b) the companies controlling it;
c) the companies with which it forms a consortium;
d) the other companies that, to the knowledge of its administrative body, are controlled by the companies referred to under a), b) and c);
2° “persons affiliated to a person” means the natural and legal persons that are affiliated with a person within the meaning of number 1°.
Start the On-boarding Process

Which Company won’t be the EMVO On-boarding Partner?

CMO’s (Contract Manufacturing Organisations) and 3PL’s (Third Party Logistics providers) are employed by OBP’s (On-Boarding Partners) to provide services on their behalf and will generate data that has to be provided to the EMVS by some means. CMO’s and 3PL’s do not hold any rights and therefore no responsibility concerning the product.

The main steps of the On-boarding Process for EMVO On-boarding Partners

Main Steps of OBP On-boarding
Contractual On-boarding (managed by EMVO CPM)
Before an OBP can connect to the EU Hub, it needs to sign the OBP Participation Agreement (PA). This document is provided in the OBP Portal.
The following four steps are summarized as Contractual On-boarding to the EMVO.

  1. Participation Request
  2. To start the On-boarding Process, please make your selection, using the Onboarding Selector at the bottom of this page.

  3. Detailed Information and Participation Agreement
  4. Approvals

As part of this process, and to ensure that only legitimate companies can access the EU Hub, a legitimation process will be executed. This step also contains the payment. When all paperwork is done, the Technical Onboarding Process can be started.
Technical On-boarding (managed by EMVO Operations)
During the Technical On-boarding, the OBP will connect to the three EU Hub environments. In the picture below, the high level actions of each environment are described.

  1. Access to the ITE
  2. Access to the IQE
  3. Access to the PRD

Technical On-boarding Environments
Click here to register your company on the On-boarding Portal (OBP Portal).